March 18, 2009 Commission Session Page 1 of 4
COMMISSION CHAIR FRED WARNER, JR.
COMMISSIONER TIM L. KERNS
COMMISSIONER CARL E. STIFF, M.D.
BAKER COUNTY BOARD OF COMMISSIONERS
The Baker County Board of Commissioners met for the March 18, 2009 Commission
Session. Present were Commission Chair Fred Warner, Jr., Commissioner Carl
Stiff, and Commissioner Tim L. Kerns.
2. Citizen’s Participation:
· Ms. Suzan Jones was present to discuss HB 3453 regarding split estates
between ownership of surface rights and mineral rights. Ms. Jones is
requesting a letter of support from the Commissioners. Commissioner Warner
would like to have an opinion from the miners prior to writing a letter.
3. Review/Approval of Minutes:
Commissioner Kerns made a motion to approve the March 4, 2009 Commission
Session minutes as presented. Commissioner Stiff seconded the motion. Motion
carried.
4. Additions to the Agenda:
· Appointing a chairperson for the Natural Resources Advisory Committee (NRAC)
· Approving the purchase of a copier for the Planning Department.
5. Scheduled Business
a. Department Update: Juvenile Department
Ms. Staci Erickson and Mr. Matt Shirtcliff were present to discuss the Juvenile
Department. Criminal activity is down, due in large part to the presence of
the juvenile counselors and the school officer within the schools. There have
been proposals by the State to cut the funding for the school officer, however
it is their hope to obtain enough funds through the Safe School Grant to keep
the officer in place.
Their department may experience a 30% budget reduction for the 2010-2011 year
with the Juvenile Crime Prevention program taking the biggest hit. This
program works through the School Site One Stop program and addresses drug and
alcohol prevention among other things.
The Pendleton Juvenile Detention Center will be closing in June, 2009. Other
housing options include Walla Walla, Bend, and even Boise, ID. The department
is looking to find more funding to purchase additional GPS monitoring ankle
bracelets.
b. Public Hearing: 2009-2010 Baker County Fee Schedule Order No. 2009-118.
This is the second of two public hearings that were held to receive public
comment on the adoption of the 2009-2010 Baker County Fee Schedule. The fee
schedule will go into effect April 1, 2009. Commissioner Kerns made a motion
to approve the 2009-2010 Baker County Fee Schedule by Order No. 2009-118.
Commissioner Stiff seconded the motion. Motion carried.
c. Contract Review Board
1. Order No. 2009-123: Designating CDWG as a sole source provider for Microsoft
licenses. Commissioner Kerns made a motion to approve Order No. 2009-123.
Commissioner Stiff seconded the motion. Motion carried.
2. Purchasing a new copier with fax for the departments in the basement. Mr.
Bill Lee of the Technology Department explained that the current copier that
was purchased used was supposed to have faxing capabilities, however it was
defective. The Technology Department would like to return the current copier
for a full refund and purchase a new copier. The cost would be $1,800 and
would service the Planning Department, Veterans Department, and other
employees. Commissioner Kerns made a motion to approve the purchase of a
copier for $1,800. Commissioner Stiff seconded the motion. Motion carried.
3. Fair Board Change Orders: The Fair is starting phase III of the Community
Events Center renovation project. Ms. Colleen Taylor and Mr. Mark Johnson were
present.
a. Change Order #2: Boise City Painting, LLC: Additional $2,250
b. Change Order #1: A-Core of Boise, Inc: Additional $2,878
c. Change Order #2: Wilson Cabinet & Supply: Additional $3,870
d. Change Order #3: Four Seasons Insulation: Additional $1,310
e. Change Order #3: Sid Johnson & Co.: Additional $11,516
f. Change Order #1: Sid Johsnson & Co. Direct Supervision: Additional $9,000
g. Change Order #1: Ty Bennett Roofing, Inc: Additional $738
h. Change Order #3: Walter Plumbing: Additional $1,525
i. Change Order #2: Baker Electric Service, Inc: Additional $1,060
j. Change Order #2: Spectra Contract Flooring: Additional $5,689
k. Change Order #2: Camp’s Drywall, Inc: Additional $11,016
Mr. Johnson reported that he would like to see a contract between the County
Technology Department and the Fair for wiring work done by the Technology
department. Commissioner Kerns made a motion to approve the change orders as
presented. Commissioner Stiff seconded the motion. Motion carried.
6. Documents to be signed:
1. Resolution: 2009-1008: Baker County supporting a regional microenterprise
assistance program with Junction City as the lead applicant. The Northeast
Oregon Economic Development District has a subcontract to provide informational
business classes with reduced fees to those who are HUD eligible. Commissioner
Kerns made a motion to approve Resolution 2009-1008. Commissioner Stiff
seconded the motion. Motion carried.
2. Order No. 2009-122 Appointing members to the NRAC committee. The committee
was appointed at the last commission session on March 4, 2009 with terms set
for two and three years. Commissioner Kerns made a motion to approve Order No.
2009-122. Commissioner Stiff seconded the motion. Motion carried.
Commissioner Warner made a motion to appoint Lane Parry as the Chairman of the
NRAC. Commissioner Stiff seconded the motion. Motion carried.
3. Order No. 2009-124: Appointing Rebecca Day to the CCF Board. Ms. Day will
serve as a youth member with a term that will expire on June 30, 2011.
Commissioner Stiff made a motion to approve Order No. 2009-124. Commissioner
Kerns seconded the motion. Motion carried.
4. Order No. 2009-125: Re-Appointing Paul Wares to the Powder Basin Watershed
Council. The term is set to expire November 1, 2012. Commissioner Stiff made
a motion to approve Order No. 2009-125. Commissioner Kerns seconded the
motion. Motion carried.
5. Order No. 2009-126: Appointing Steve Edwards to the Powder Basin Watershed
Council. The term is set to expire November 1, 2012. Commissioner Kerns made
a motion to approve Order No. 2009-126. Commissioner Stiff seconded the
motion. Motion carried.
6. Order No. 2009-127: Re-appointing Mark Eastland to the TLT Marketing
Committee. The term is set to expire March 1, 2010. Commissioner Stiff made a
motion to approve Order No. 2009-127. Commissioner Kerns seconded the motion.
Motion carried.
7. Order No. 2009-128: Appointing Jim Grove to the Baker County Compensation
Board. The term is set to expire January 1, 2013. Commissioner Stiff made a
motion to approve Order No. 2009-128. Commissioner Kerns seconded the motion.
Motion carried.
8. Order No. 2009-129: Appointing members to the Baker County Land
Classification Committee. Commissioner Warner made a motion to appoint Pat
Sullivan , Dean Defrees, and Rocky Randall to the committee with terms expiring
December 31, 2011. Commissioner Stiff seconded the motion. Motion carried.
9. Resolution No. 2009-1004: Unanticipated funds to be expended in the Jail
Department. Commissioner Kerns made a motion to approve Resolution No.
2009-1004. Commissioner Stiff seconded the motion. Motion carried.
10. Resolution No. 2009-1005: Unanticipated funds to be expended in the
Emergency Management Department. Commissioner Stiff made a motion to approve
Resolution No. 2009-1005. Commissioner Kerns seconded the motion. Motion
carried.
11. Resolution No. 2009-1006: Unanticipated funds to be expended in the County
Fire Authority Fund. Commissioner Stiff made a motion to approve Resolution
No. 2009-1006. Commissioner Kerns seconded the motion. Motion carried.
12. Resolution No. 2009-1009: Unanticipated Funds to be expended in the Fair
Board Endowment Fund. Commissioner Kerns made a motion to approve Resolution
No. 2009-1009. Commissioner Stiff seconded the motion. Motion carried.
13. Resolution No. 2009-1010: Transfer within the Weed Fund. Commissioner
Kerns made a motion to approve Resolution No. 2009-1010. Commissioner Stiff
seconded the motion. Motion carried.
14. Resolution No. 2009-1011: Unanticipated funds to be expended in the County
Health fund. Commissioner Stiff made a motion to approve Resolution No.
2009-1011. Commissioner Kerns seconded the motion. Motion carried.
15. Resolution No. 2009-1012: Transfer within the Technology fund.
Commissioner Kerns made a motion to approve Resolution No. 2009-1012.
Commissioner Stiff seconded the motion. Motion carried.
7. Ratification of Documents:
1. Amendment #33 to the Department of Human Services 2007-2009 IGA for the
Financing of Mental Health, Developmental Disability, and Addiction Services
Agreement #119921. Commissioner Kerns made a motion to ratify Amendment #33.
Commissioner Stiff seconded the motion. Motion carried.
8. Other Business
a. Comparison of Calendar:
03/23/09 911 Board Meeting
03/31/09 Preliminary Budget Meeting
04/01/09 Commission Session
9. Adjourn
The March 18, 2009 Commission Session was adjourned at 11:30 a.m.
Respectfully Submitted,
Heidi Martin, Executive Assistant
Baker County Board of Commissioners