COMMISSION CHAIR FRED WARNER, JR.
COMMISSIONER TIM L. KERNS
COMMISSIONER CARL E. STIFF, M.D.
BAKER COUNTY BOARD OF COMMISSIONERS
The Baker County Board of Commissioners met for the April 21, 2010 Commission
Session. Present were Commission Chair Fred Warner, Jr., Commissioner Carl E.
Stiff and Commissioner Tim L. Kerns.
2. Citizen’s Participation:
a. None
3. Review/Approval of Minutes:
Commissioner Stiff made a motion to approve the April 7, 2010 Commission
Session minutes as presented. Commissioner Kerns seconded the motion. Motion
carried.
4. Additions to the Agenda:
a. Blue Mountain Translator District Board Appointments (see below)
b. Blue Mountain Forest Plan: Commissioner Warner spoke with Harney County
Judge Steve Grasty about hiring someone to represent the counties affected by
the Blue Mountain Forest Plan. The cost to Baker County would be $5,000 per
year for two years. The Commissioner’s agreed to table the discussion until
their next meeting.
c. Discussion of Title II project submitted by the Forest Service (see below)
5. Scheduled Business
a. Department Update: Facilities Dept. ~ Vince Woods
The Facilities Department recently added a new employee, Jeff McKinney, who
replaced Nate Petrucci who accepted a position in the Watermaster’s office.
Also new is Paul Hoelscher who is working part-time. Some of the projects
recently completed include the restoration of the clock tower, updated
irrigation system, new flooring in circuit court, new closets in the voting
room and new paint in the basement. They are currently working on installing
new HVAC controls and they hope to have new windows and the elevator jack
replaced this year. Other projects include repairing the fountain and a new
roof over Administrative Services.
b. Contract Review Board
1. Baker Heritage Museum Elevator Repair Agreement: Quotes were received from
both Otis and Schindler. Mr. Woods recommends the Board approve the bid placed
by Schindler in the amount of $175 per hour not to exceed $1,400 to work with
an electrician to determine if wiring is the problem. Mr. Woods stated he
would be able to get a local electrician to work on the project. If the
problem is with the jack, the cost would be $4,875. Since the Board recently
approved a contract with Schindler for work on the Courthouse elevator, Mr.
Woods would like to keep the same elevator company to perform work at the
Museum. Commissioner Warner made a motion to accept the bid submitted by
Schindler and adopt the agreement. Commissioner Stiff seconded the motion.
Motion carried.
2. Baker Heritage Museum Maintenance Agreement: Both Otis and Schindler
submitted a quote of $150 per month. Schindler offered a 5% discount for
extending the contract out to ten years, where Otis offered a 3% discount for a
ten year contract. Commissioner Stiff made a motion to adopt the agreement
with Schindler for ten years beginning on April 1, 2010. Commissioner Kerns
seconded the motion. Motion carried.
3. Parks Dept.: UTV Purchase Approval: Ms. Spencer reported that she had
received back only two valid bids for the purchase of a UTV. The Radle Ranch
submitted the lowest bid of $6,000 for a used 2008 Kawasaki 610 Mule. It
includes a two package, dump bed and 4-wheel drive. The UTV will be used to
haul fish to the grinder and be used as needed around the Hewitt-Holcomb Park.
Commissioner Kerns made a motion to accept the bid from Radle Ranch for the
purchase of the 2008 Kawasaki Mule. Commissioner Stiff seconded the motion.
Motion carried.
4. Parks Dept.: Oregon Parks & Recreation Department County Opportunity Grant
Program Grant Agreement #RVG0152. The OPRD will provide $150,000 or 75% of
total project costs with a match of $50,000 by Baker County to the development
of 26 additional RV sites at Holcomb Park. The project includes the
installation of utility lines and site preparation. Commissioner Warner asked
about the ampage at the RV sites and if it would be enough to meet the needs of
the campers. Ms. Spence replied that at the time they applied for the grant,
they had checked with an area manufacturer who thought that 50 amps would be
enough. However, she plans on doing further research and consulting with the
Parks Board. They hope to have the project completed and available for rentals
by the end of this season. Commissioner Warner made a motion to adopt the OPRD
County Opportunity Grant Program Grant Agreement #RVG0152. Commissioner Stiff
seconded the motion. Motion carried.
5. Assessor’s Dept.: IGA #2389 with the Oregon Department of Revenue for map
maintenance and related cartographic activities at a cost not to exceed $16,500
for the 2010-11 fiscal year. Commissioner Stiff made a motion to adopt IGA
#2389 with the Oregon Department of Revenue. Commissioner Stiff seconded the
motion. Motion carried.
6. Weed Dept.: Mr. Grammon reported that no bids were received after
advertising to perform spraying services on designated County roadsides. Grass
Growers, Inc submitted a late bid in the amount of $8,500 for services to be
completed by June 10, 2010. Mr. Grammon stated that Grass Growers did the
spraying last year for the same price and did a good job. Commissioner Stiff
made a motion to adopt the contract with Grass Growers, Inc. Commissioner
Kerns seconded the motion. Motion carried.
c. Public Hearing: Road naming of “Love Ranch Road” by Order No. 2010-124.
Ms. Holly Kerns and Ms. Tara Andrews of the Planning Department were present.
Ms. Andrews reported that no other comments or concerns about the road naming
had been reported. Commissioner Warner opened the hearing for public
testimony, having none the final hearing was closed. Commissioner Stiff made a
motion to adopt Order No. 2010-124. Commissioner Kerns seconded the motion.
Motion carried.
d. Title II Project: Ms. Teena Ballard of the Forest Service was present to
discuss the Title II project the Forest Service is putting forth. The project,
identified as the South Fork Burnt River Watershed Restoration project is
similar to those submitted in the past, except that it combines all projects
into one. The project will do the following: restore 2 miles of stream along
Barney and Amelia Creek, enhance 5 acres of Aspen, treat 100 acres of invasive
weeds, reconstruct or remove 24 miles of fence and conduct 32 structure
improvements, decommission 2.5 miles of abandoned drawbottom roads, convert 50
miles of roads to OHV trails, enhance 250 acres of Mahogany and enhance 200
acres of big sagebrush plant communities. Ms. Ballard explained that on two of
the projects they are working to improve native grass production by eliminating
juniper and conifer encroachment. The decommissioning of the 2.5 miles of
roads will take place on roads that are no longer in use and are overgrown.
Their hope is to get stream water flowing back through the area. The
Commissioner’s agreed that they would like to continue their discussion at
their next scheduled meeting on May 5, 2010 and allow time for the public to
comment. Ms. Ballard said she would need a letter of approval by the Board to
submit to the RAC.
6. Documents to be Signed:
a. Order No. 2010-123: Establishing a regulatory stop sign on Pole Line Lane
#698 & Old Wingville Rd. #696. Mr. Helgerson explained that a need exists to
put a stop sign on Pole Line Lane. Vision of oncoming traffic on the Old
Wingville is blocked to the north due to buildings and trees and to the south
due to hay that is sometimes piled up there. They have received complaints of
people speeding on Pole Line Lane and there was recently an accident at that
intersection. There is currently a yield sign there, but it’s become a safety
issue that needs to be addressed. Commissioner Kerns thought it might be
better to sign Old Wingville rather than Pole Line. Commissioner Warner
suggested that Mr. Helgerson research the matter further and report back to the
Commissioner’s at their next scheduled meeting.
b. Order No. 2010-125: Appointing Anna Jones to the CCF Board as a youth
representative for a term set to expire on April 20, 2014. Commissioner Stiff
made a motion to adopt Order No. 2010-125. Commissioner Kerns seconded the
motion. Motion carried.
c. Order No. 2010-126: Appointing Jen Yturriondobeitia to the CCF Board as a
professional representative for a term set to expire April 20, 2014.
Commissioner Stiff made a motion to adopt Order No. 2010-126. Commissioner
Kerns seconded the motion. Motion carried.
d. Order No. 2010-127: Appointing Jen Yturriondobeitia to the Local Public
Safety Coordinating Council as the mental health representative for a term set
to expire November 1, 2010. Commissioner Kerns made a motion to adopt Order
No. 2010-127. Commissioner Stiff seconded the motion. Motion carried.
e. Order No. 2010-128: Appointing Carl Stiff to eh N.E. Housing Authority for a
term set to expire November 1, 2010. Commissioner Kerns made a motion to adopt
Order No. 2010-128. Commissioner Warner seconded the motion. Motion carried.
f. Order No. 2010-129: Appointing Shirley Coombs and Dennis Spence to the Blue
Mountain Translator District Board for a term set to expire on June 30, 2011.
Commissioner Stiff made a motion to adopt Order No. 2010-129. Commissioner
Kerns seconded the motion. Motion carried.
g. Order No. 2010-130: Appointing Jerry Boyd to the Blue Mountain Translator
District Budget Board for a term set to expire July 1, 2010. Commissioner
Stiff made a motion to adopt Order No. 2010-130. Commissioner Kerns seconded
the motion. Motion carried.
7. Ratification of Documents:
a. None
8. Other Business
a. Comparison of Calendar:
04/27/10 TLTC Meeting
04/28/10 Dept. Head/Elected Official & NRAC Meetings
05/05/10 Commission Session
9. Adjourn
a. The April 21, 2010 Commission Session was adjourned at 11:00 a.m.
Respectfully Submitted,
Heidi Martin, Executive Assistant
Baker County Board of Commissioners