Minutes: Board of Commission Meeting, 11/07/2007 COUNTY COMMISSIONER CHAIR FRED WARNER, JR
COUNTY COMMISSIONER TIM L. KERNS COUNTY COMMISSIONER DR. CARL STIFF COMMISSION CHAIR FRED WARNER, JR.
COMMISSIONER TIM L. KERNS
COMMISSIONER CARL E. STIFF, MD.
BAKER COUNTY BOARD OF COMMISSIONERS
The Baker County Board of Commissioners met for the November 7, 2007 Commission
Session. Present were Commissioner Fred Warner, Jr., Commissioner Tim L.
Kerns, and Commissioner Carl E. Stiff, M.D.
Citizen Participation: None
Review/Approval of Minutes: Commissioner Stiff made a motion to approve the
October 17, 2007 Commission Session minutes as amended with changes made to say
Richard McKim, not Dr. Richard McKim. Commissioner Kerns seconded the motion.
Motion carried.
Additions to the Agenda:
1. Justice Benefits Incorporated (JBI) Agreement: Sheriff Southwick was present
before the Board to discuss the JBI Agreement. JBI is located out of Dallas,
Texas and would provide reimbursement through Federal Financial Participation
to the County for holding illegal aliens for more than 4 days. In return, JBI
would deduct 20% of the payment as part of their fees. The initial term of the
agreement is for four (4) years with an automatic year-by-year renewal. JBI
currently represents 17 counties in Oregon. Baker County does not currently
receive reimbursement for holding illegal aliens. Sheriff Southwick stated
that he doesn’t expect to receive a lot of money due to few illegal aliens
being held within Baker County. Commissioner Warner made a motion to accept
the Agreement with JBI. Commissioner Stiff seconded the motion. Motion
carried.
2. Commissioner Warner reported that the Leo Adler Foundation granted $17,500
to the Baker County Clock Tower Restoration project. The County will also be
requesting grant funding from the Sunderland Foundation. The Baker County Fair
received $25,000 from the Leo Adler Foundation for the purchase of equipment
for the Old Armory Restoration project.
Scheduled Business
Sheriff's Department Update: Sheriff Southwick was present before the Board.
Sheriff Southwick was recently elected to a one-year term as the Chair for the
Oregon State Sheriff’s Association. The Sheriff’s Department is currently
undergoing some personnel changes. Sergeant Tim Fisher retired in October.
Deputy Travis Ash was promoted and will be taking on Sgt. Fisher’s duties and
they are currently recruiting to fill Deputy Ash’s position. Sheriff Southwick
reported that service calls are down, but the calls that are coming in are
taking longer to resolve. The DARE program currently isn’t operating due to
Sgt. Fisher being off duty. Sheriff Southwick hopes to get someone trained and
back into the schools next year. The Jail population has seen its highest and
lowest numbers this year. Sheriff Southwick expected the average to be
comparable to last year. Civil paper work is down resulting in 1,700 served
this year. Search and Rescue received a grant for $6,474 from the Leo Adler
Foundation. The money will go towards new equipment.
Oregon Sesquicentennial Celebration: Mr. Dave Coughlin and Ms. Barbara Sidway
were present before the Board to discuss various events taking place across
Oregon and some ideas for Baker County in celebrating Oregon’s 150th birthday.
Ms. Sidway suggested that a committee be formed to help identify ways that
Baker County can be a part of the celebration. The Oregon 150 Partnership
Program would allow any organization in the state to submit a project to be
considered as part of the sesquicentennial celebration. If approved, funding
would be available for the project. The Oregon 150 committee has come up with
several projects beginning February 14, 2009 that could include Baker County.
¨ Take Care of Oregon Day: This is where citizens take on a project to give
back to the community.
¨ Oregon Stories: Oregonians will have a chance to give testimony of their
lives as Oregonians. The best of the Oregon Stories will become a part of
Oregon Minutes.
¨ Oregon Minutes: This will provide a brief, daily feature of Oregon Stories
and will be broadcast by television, radio, and print throughout the state.
¨ Children’s Future Vision: School-aged children will be encouraged to create
an art project that will be displayed. The project will inspire hopes and
dreams for Oregon’s youth.
¨ Travel Oregon 150: This program is to encourage Oregonians to travel more
than 150 miles from their home. The goal is to learn about different areas of
Oregon.
Mr. Coughlin suggested that Baker County could also partner with other counties
to create a project that would benefit all. Commissioner Warner thought the
Baker County Clock Tower restoration would be a great project to consider. The
Clock Tower will be in its 100th year in 2009.
Public Hearing: Fair Board Project Superintendent
Commissioner Warner moved into public hearing for taking comments on the
exemption of competitive bidding requirements for Phase II of the Community
Events Center project.
Commissioner Warner asked for any public comment. Seeing none, he continued.
Mr. Mark Johnson of Sid Johnson Co. was present before the Board to discuss the
project. Their hope is to have the project completed by spring of 2008. Larry
Kelso would provide the supervision on behalf of Sid Johnson Co. Their hope is
to have inmates provide some of the general labor work included with
demolition.
Commissioner Warner closed the public hearing.
Commissioner Warner made a motion to direct the use of alternate contracting
and purchasing practices that take account of market realities and modern
innovative contracting and purchasing methods which are also consistent with
the public policy of encouraging competition and approve the written findings
by the public contracting agency that support the awarding of a particular
public contract or a class of public contracts, without the competitive
requirements. Commissioner Kerns seconded the motion. Motion carried.
Contract Review Board:
1. Connor Creek Road Agreement: Commissioner Warner stated that County Counsel
has been working on this issue for some time and both parties have come to an
agreement. The agreement between Baker County and Kenneth and David Jeter
would allow the Jeters to perform maintenance on the road at certain times on
behalf of the County. The road as it currently exists is 14.0 feet with a
right-of-way that extends the road to an additional 18.0 feet. The Jeters, who
operate a mine on the property, would be able to mine within the right-of-way.
The agreement will transfer with any future ownership. Commissioner Stiff made
a motion to approve the agreement with the Jeters contingent upon no further
litigation by the other party. Commissioner Kerns seconded the motion. Motion
carried.
2. Road Department Mower Purchase: Mr. Rick Holden was present before the Board
and reported that their department found four different used mowers. They
found a 2001 mower in Portland for $91,000 with 1900 hours on it, a 1998 New
Holland mower for $31,000, a $50,000 mower from Northwest Ag for $50,000 and a
1997 Massey Ferguson for $30,000 for a tractor and mower. The Road Department
suggested the Commissioners approve the purchase of the 1997 Massey Ferguson
for $30,300, which includes an additional cost of $300 to get the mower
transported from Montana to Baker City. Commissioner Kerns made a motion to
approve the purchase of the Massey Ferguson mower. Commissioner Stiff seconded
the motion. Motion carried.
3. Mt. Valley Mental Health Agreement with Baker County Jail: The agreement is
a renewal of a previous agreement that provides services to the Jail for one
year. The contractor will provide a maximum of four hours a week of
psychiatric/mental health services to the Baker County Jail not to exceed
$250.00/week. Commissioner Stiff made a motion to approve the agreement.
Commissioner Kerns seconded the motion. Motion carried.
4. Consolidated Dispatch has requested the Commissioners authorize sole source
approval for the purchase of base radios from Gem State Communications of
Boise, Idaho. Gem State currently is the sole source provider for radio
repair. They are also requesting that parts and items used to install the base
radios be purchased locally from Prim Country Communications. Commissioner
Warner made a motion to designate Gem State and Prim Country Communication as
sole source providers. Commissioner Stiff seconded the motion. Motion
carried.
Scheduled Business:
Job Reclassification for Systems Administrator
The reclassification would move the position from a range 13 to a range 14.
The position now performs a significant number of duties above and beyond the
duties listed in the original job description. Commissioner Kerns made a
motion to approve the reclassification. Commissioner Stiff seconded the
motion. Motion carried.
Documents to be Signed:
1. Ecowest Consulting Contract for the completion of Study Plan 3: Threatened,
Endangered and Special Species Assessment (Exhibit A) for the Mason Dam
Hydroelectric project. The contract was approved at the October 17, 2007
Commission Session. Commissioner Kerns made a motion to approve the document.
Commissioner Stiff seconded the motion. Motion carried.
2. Resolution No. 2007-1054: Unanticipated Revenue within the Consolidated
Dispatch Equipment Replacement Fund. Commissioner Kerns made a motion to
approve Resolution No. 2007-1054. Commissioner Stiff seconded the motion.
Motion carried.
3. Resolution No. 2007-1055: Interfund Loan to the School Based Health Clinic.
Commissioner Stiff made a motion to approve Resolution No. 2007-1055.
Commissioner Kerns seconded the motion. Motion carried.
4. Resolution No. 2007-1056: Interfund Loan to County Fire Authority.
Commissioner Stiff made a motion to approve Resolution No. 2007-1056.
Commissioner Kerns seconded the motion. Motion carried.
5. Order No. 2007-319: Appoint Sheri Shaw to the Mental Health &
Developmentally Disabled Advisory Committee. Commissioner Warner made a motion
to approve the appointment. Commissioner Kerns seconded the motion. Motion
carried.
6. Order No. 2007-320 through 2007-323: Reappointments of Bill Shumway, Craig
Ward, Byrl Landers, and Elmer Hill to the Baker County Weed Control Committee.
Commissioner Kerns made a motion to approve the reappointments to the Baker
County Weed Control Committee. Commissioner Stiff seconded the motion. Motion
carried.
7. Order No. 2007-324 through 2007-330: Appointment of Ron Bell, Dewayne Lang,
Steve Culley, Carl Kostol, Randy Joseph, and Dr. Carl Stiff to the Baker County
Phillips Lake Fishery Improvement Committee. Commissioner Kerns made a motion
to approve the appointment. Commissioner Warner seconded the motion. Motion
carried.
Other Business:
Comparison of Calendars:
11/7/07 Pub Talk at Mad Matildas
11/8/07 Mayors Council Meeting in Haines
11/9/07 Chuck Hoover Hearing
11/16/07 Travel Management Plan Ceremony
The November 7, 2007 Commission Session was adjourned at 11:30 p.m.
Respectfully Submitted,
Heidi Martin
Executive Assistant
Baker County Board of Commissioners