Minutes: Board of Commission Meeting, 10/22/2008 COUNTY COMMISSIONER CHAIR FRED WARNER, JR
COUNTY COMMISSIONER TIM L. KERNS COUNTY COMMISSIONER DR. CARL STIFF The Baker County Board of Commissioners met for the October 22, 2008 Commission
Session. Present were Commission Chair Fred Warner, Jr., Commissioner Carl
Stiff, and Commissioner Tim L. Kerns.
2. Citizen’s Participation:
None
3. Review/Approval of Minutes:
Commissioner Warner moved to approve the October 1, 2008 Commission Session
minutes as presented. Commissioner Stiff seconded the motion. Motion carried.
4. Additions to the Agenda:
a. Stewards of the Range conference. Commissioner Warner will be attending a
coordination conference in Austin, Texas November 13th through the 15th.
b. Order No. 2008-178: Naming a private road White Tail Lane. Ms. Laurie
Hoopes was present and stated that property owned by Dan and Sheryl Blankenship
has been partitioned into two buildable parcels. The unnamed road that the
parcels sit on would be named “White Tail Lane”. A current homeowner on the
road has been notified of the address change from Brown Road to White Tail
Lane. Ms. Hoopes has also been in contact with homeowners along a ditch that
runs through the parcels owned by the Blankenship’s. Commissioner Warner
opened the meeting for public discussion, and having none he closed the
meeting. Commissioner Stiff made a motion to approve Order No. 2008-178.
Commissioner Warner seconded the motion. Motion carried. Commissioner Kerns
was not present for this discussion.
c. Resolution 2008-1048: Transfer of funds per the 2008-2009 budget document.
Commissioner Kerns made a motion to approve Resolution 2008-1048. Commissioner
Stiff seconded the motion. Motion carried.
d. “D” Street Project: Commissioner Warner asked Mary Jo Grove of Nelson Real
Estate to verify County ownership of certain property located along the
proposed extension of “D” street and to determine its marketability. Ms. Grove
submitted a report that provides 3 marketable lots. Two lots are 90’x90’ and
one lot would be 100’x200’. The parcels would be valued at approximately
$45,000. The lots are bare with a pit located on one of the parcels and a
ditch that runs along the West side of all three parcels. Commissioner Stiff
made a motion to approve the sale of the property. Commissioner Kerns seconded
the motion. Motion carried.
5. Scheduled Business
a. Department Update: Technology
Mr. Bill Lee, Ms. Stephanie Brown, and Ms. Jill Finney were present to update
the Commissioners on their department. Consistency in staffing, daily
operations, and programs were stressed as key components to the success of
their department. They have expanded their internal database, updated the
server, maintained the phone system as well as most electronic devices within
the building. Qwest will be taking over as the phone service provider by the
end of the month. The GIS mapping of cities within the county is nearing
completion. Upgrades to department websites have been made including an online
blog for the Mason Dam project. Future projects include upgrading the firewall
in 2010, replacing the Health Department server and providing training when
needed.
b. Lime Plant Addendum: Mr. Paul Vaden has requested a six-month extension of
payment on the Lime Plant property. In exchange for the extension, Mr. Vaden
will deed the County 130.75 acres of industrial zoned land. In addition, there
will be a 120 foot easement on a public access road that goes to BLM property.
Commissioner Warner made a motion to sign documents out of session that would
grant Mr. Vaden a six month extension in exchange for 130.75 acres and a 120
foot easement. Commissioner Stiff seconded the motion. Motion carried.
c. Classification of Facilities Maintenance Foreman. Mr. Jason Yencopal
reported that Pat Corley is retiring this month and they want to reclassify the
position. The facility department would absorb the additional costs of
difference between Building Maintenance Worker at a range 7 and Assistant
Foreman at a range 12. Commissioner Kerns made a motion to approve the
re-classification. Commissioner Stiff seconded the motion. Motion carried.
d. Contract Review Board:
1. Change Order #1 for Holcomb Park Comfort Station. Ms. Karen Spencer
reported that the project was going well. The change order is for a water line
extension for the cost of $2,803.31 and a roofing material upgrade that will
cost $2,000. Ms. Spencer thought that funding for the change order could be
provided by Idaho Power. Commissioner Kerns made a motion to approve the
change order #1. Commissioner Stiff seconded the motion. Motion carried.
2. Personal Services Agreement with Lois Gates for staff support to the NOCCS
grant. Ms. Judy Barzee reported that the first year of grant has been
completed. The grant was reduced down to $489,000 and there was approximately
$160,000 of left over money from the first year. Ms. Barzee hopes the money
can be carried over to the next year. The grant advisory committee has
approved the agreement with Ms. Gates. The agreement begins July 1, 2008 and
ends September 30, 2009 and is not to exceed payment of $30,720. Commissioner
Stiff made a motion to approve the agreement with Ms. Gates. Commissioner
Kerns seconded the motion. Motion carried.
3. Sheriff’s Office: Vehicle Purchase of patrol vehicle. Sheriff Southwick was
present to report that their department would like to purchase a GM short box ¾
ton crew cab pickup for $22,442. The vehicle would be purchased through GSA.
Commissioner Warner would like for the Sheriff to verify that GSA has the
lowest bid. Commissioner Kerns made a motion to approve the purchase.
Commissioner Kerns seconded the motion. Motion carried.
e. Mason Dam Manager: Commissioner Warner reported that the County sent out a
request for qualifications for the Mason Dam project manager. The proposals
that were submitted did not meet the standards and were priced over the
budget. Therefore, the recommendation is to hire Jason Yencopal as the County
project manager who would oversee the Mason Dam project with the potential of
managing other County projects. The cost would be approximately $70,000 per
year up to four years. Mr. Yencopal stated that the next steps in the project
include finishing the study plans, getting water right certification, and
contracting with a designer and builder. A discussion of the dam history
followed. Commissioner Stiff made a motion to approve Jason Yencopal as
project manager and to act as facilities director. Commissioner Kerns seconded
the motion. Motion carried.
6. Documents to be Signed
a. Order No. 2008-174: Re-appointing Bruce Lindley to the Powder Basin
Watershed Council. Commissioner Stiff made a motion to approve Order No.
2008-174. Commissioner Kerns seconded the motion. Motion carried.
b. Letter to the Big Look Committee: Commissioner Kerns made a motion to
approve the letter to the Big Look Committee. Commissioner Stiff seconded the
motion. Motion carried.
c. Order No. 2008-177: Re-appointing Marion Crow to the Powder Basin Watershed
Council. Commissioner Kerns made a motion to approve Order No. 2008-177.
Commissioner Stiff seconded the motion. Motion carried.
d. Resolution No. 2008-1047: National Forest Related Safety-Net Payments.
After a brief discussion, Commissioner Stiff made a motion to allocate 15% of
the funds to Title II and Title III and of that 15%, 8% will go to Title II and
7% to Title III. The remaining 85% will go to Title I. Commissioner Kerns
seconded the motion. Motion carried.
7. Documents to be Ratified
a. IGA #I09078 with Oregon Department of Energy. Commissioner Kerns made a
motion to ratify IGA #I09078. Commissioner Stiff seconded the motion. Motion
carried.
8. Other Business
a. Comparison of Calendar:
10/23 Transmission Line scoping meeting
10/23 NEOEDD meeting
10/24 Phillips Lake Fish Meeting
10/27 Zoning Meeting
b. Commissioner Stiff reported on the wind meetings he attended at Boardman
this month.
9. Adjourn
The October 22, 2008 Commission Session was adjourned at 12:00 p.m.
Respectfully Submitted,
Heidi Martin, Executive Assistant
Baker County Board of Commissioners