Minutes: Board of Commission Meeting, 12/19/2001 COUNTY COMMISSIONER CHAIR BRIAN D. COLE
COUNTY COMMISSIONER HOWARD C. BRITTON COUNTY COMMISSIONER TIM L. KERNS
The Baker County Board of Commissioners met for the December 19, 2001 Commission Session. Present were Commission Chair Brian D. Cole, Commissioner Howard C. Britton, Commission Tim L. Kerns and Administrative Officer Patrick Smith.
Citizen's Participation:
Dorthy Wooters came before the Board to request support for the youth group that has been working on building the skate park out at Sam-o. They are currently in the grant writing and searching for funding phase, and Ms. Wooters would like to have the full support of the Board. Commissioner Kerns and Britton agreed that the skate park was a wonderful project. Commissioner Cole stated that the youth have just been outstanding and have worked very hard. The Commissioners agreed that future letters of support would be signed by all three. Commissioner Cole stated that should a resolution need to be passed, for Ms. Wooters to let them know.
Review/Approval of Minutes:Commissioner Britton moved to approve the November 21, 2001 Commission Session minutes. Commissioner Kerns seconded the motion. Discussion: Commissioner Cole stated that there were some minor typos and had already made the changes. Motion carried unanimously.
Additions to the Agenda:
*Seizure of Assets Proposal: Baker County District Attorney
*Appointment to Economic Development Steering Committee
*Resolution 2001-1065: Transfers to Commission on Children and Families
*Amendment #1 to Professional Services Agreement: Karen Cloudt
*Area Commission on Transportation
*Huntington Municipal Judge: Proposal for Baker County to take over functions
*Teamster’s Negotiations
Documents to be Signed: Lease agreement with Union Pacific Railroad: Representatives from Union Pacific Railroad requested acknowledgement from the Commissioner’s to extend the lease agreement for the office space at the Railroad Depot. No objection was made to extending the agreement. Commissioner Kerns moved to sign the acknowledgment letter. Commissioner Britton seconded the motion. Motion carried unanimously.
Interdepartmental Agreement: School-based Health Center: Ruth Whitnah, Director of Commission on Children and Families, requested the approval of the agreement. Agreement is not to exceed $4,284.00. Commissioner Britton moved to approve the Interdepartmental Agreement with the School-based Health Center. Commissioner Kerns seconded the motion. Motion carried unanimously.
Scheduled Business: Recognition Awards: Shirley Baxter, a participant in many of Baker County’s boards and committees and Victoria Valenzuela, Director of Transadvocacy. The Commissioners presented Ms. Baxter with an award in recognition of her outstanding volunteer work in Baker County. Ms. Baxter will be leaving before the end of December to pursue a career in Alabama. Ms. Valenzuela was unable to attend. Ms. Valenzuela was being recognized for her outstanding work in the Baker County Transadvocacy program.
Documents to be Signed: Resolution 2001-1061: Audit Response. Finance Manager Christena Cook went over the audit comments. Resolution 2001-1061 is a response to those comments, addressing each issue. In regards to the Justice Court issue, a task force has been created to address those concerns. Due to some misunderstandings, minor issues with the school fund and museum fund occurred. Commissioner Cole stated that this was one of the best audits the County has received. Ms. Cook continued in stating that the fixed asset issue will be addressed once GASB34 is implemented. The County should be compliance by June 30, 2003. Commissioner Britton moved to approve Resolution 2001-1061. Commissioner Kerns seconded the motion. Discussion: Commissioner Cole stated that he was very pleased with the audit as it reaffirmed the County’s strong position. Motion carried unanimously.
Order No. 2001-200 & 201: Appointing members to the Baker County Weed Control Committee. Arnie Grammon, Director of the Baker County Weed Department, spoke highly of the two applicants. Sam Mayer is from Huntington, works in law enforcement, and has a fair knowledge of weeds and wants to be on the Weed Control Committee. Bob Colton is an excellent example of a rancher doing an excellent job in managing weeds in his area. He has a vested interest in Baker County. Mr. Grammon stated that both are great candidates and well recommended by Jay Carr of the Extension Office and Dave Clemens of Tri-County Weed. Commissioner Britton asked it there were a set number of members on the board. Mr. Grammon stated that currently that number is 12. These applicants would fill the vacancies left by Sid Johnson and Dick Cartright. Mr. Grammon stated that the committee is planning on taking steps down the road for enforcement of weed control. They will need a good weed committee that has the backing of the Commission and that knows their weeds well. Commissioner Kerns commented on Mr. Grammon being so proactive. Commissioner Kerns moved to approve Orders 2001-200 & 2001-201. Commissioner Britton seconded the motion. Discussion: Commissioner Cole stated that Sam Mayer is no longer working as the Marshall in Huntington but does not believe that this will affect what he will do on the committee. Motion carried unanimously.
Scheduled Business: Timber Rights on Forsea Land: Lane Parry, timber consultant for Baker County, presented information to the Board. Three scenarios were given. Mr. Parry has spoken with Dan Forsea. Mr. Forsea is the owner of the land that the County holds timber rights on. Mr. Parry stated that Mr. Forsea is interested in getting those timber rights as they are on his land. Mr. Parry requested that the Commissioners make a decision to either keep the timber rights and manage on a long-term basis, sell at an auction, or negotiate a trade with Mr. Forsea. Commissioner Britton stated that he would like to consult with County Counsel to see if a trade would be possible. Commissioner Britton does not think that it would be fair to Mr. Forsea to auction it off. Commissioner Britton offered to take responsibility for this issue and would check with Sarah Hilderbrand, County Counsel, on the possibilities.
Documents to be Signed: Resolution 2001-1062: Contingency Transfer to the Parks and Recreation Fund. Finance Manager Christena Cook stated that there has been an unexpected repair expenditure. Larry Taylor, Director of the Parks and Recreation Department, has requested that $32,300 from their contingency fund be transferred to the Park’s project fund. These funds would be used for repairs on the septic system at Hewitt/Holcomb Parks and to install showers. Commissioner Cole stated his concern in that he does not want to make a lot of costly repairs out there if we are going to make substantial changes with the help of Idaho Powder. Ms. Cook stated that she believes at this point that the lavatories are down and need to get back up. Commissioner Britton stated that he shared Commissioner Cole’s concerns as well. Commissioner Britton questioned if there were monies from any timber sales that the Parks Department could use. Ms. Cook stated that there was an unexpected sale of timber, however, the money has not come in yet and Mr. Taylor would like to have funds as soon as possible to get started on the repairs. Commissioners agreed to table signing the resolution until Mr. Taylor could be present to discuss it.
Resolution 2001-1064: HB3024.Commissioner Britton moved to approve Resolution 2001-1064. Commissioner Britton stated that this resolution came from the Association of Oregon Counties (AOC) conference two months ago. It states that should the County not receive funds for mental health, than the County would not be responsible for providing the services. Commissioner Kerns seconded the motion. Motion carried unanimously.
Order No. 174 and 194: Appointments to the County Empowerment Committee. Commissioner Kerns stated that Kenneth Anderson comes highly recommended from Terry Drever-Gee. Commissioner Cole stated that he has had discussions with Mike Hrizuk of Ash Grove and they are interested, however, we have not received an application from them. Commissioner Kerns asked to table the appointments until an application was received by Ash Grove. Consensus was reached to table the additional appointments until an application was received by Ash Grove. Commissioner Cole stated that letters would be sent out to those members that have already been appointed so that they may get started.
Order No. 2001-196: Appointing a Member to the Baker/Morrow Regional Partnership. Commissioner Cole stated that Philip Stone has resigned. Currently rumor has it that 25% of the Partnerships funds could be withheld due to budget cuts. This cut will not be determined until a special session is held—probably in February. The Partnership’s purpose is to disperse funds and to advise the state on community development, transportation and housing issues. The County has received three applicants, James Morris, Timothy Keniepp and Randy Dodson. Commissioner Cole stated that Philip Stone was appointed as a “businesses person”, and they would like to maintain having that expertise on the board. It is not mandated or critical, but it is the desire of the board to keep that knowledge. Commissioner Kerns stated that it is tough to not nominate James Morris with his apparent enthusiasm to get involved in Baker County, however, he moved to appoint Randy Dodson to replace Philip Stone. Commissioner Britton stated that Mr. Dodson served on the Armory Marketing Task Force and was a very active player. Commissioner Cole stated that he had the opportunity to speak with all three on this matter. Mr. Dodson seems to be very proactive and Commissioner Cole has been impressed with his ability as a board member. Commissioner Cole seconded the motion. Motion carried unanimously. Commissioner Cole moved to amend the motion to include a term of two years, expiring in December of 2003. Commissioner Britton seconded the motion. Motion carried unanimously.
Resolution 2001-1062: Contingency Transfer to Parks and Recreation Department continued…
Mr. Taylor stated that the Parks Department does have timber revenue coming in, however he does not know when. Commissioner Cole questioned Mr. Taylor on if the County is building something that in five years we will wish we hadn't. Mr. Taylor did not believe that that was the case. Commissioner Kerns questioned if the amount included septic and the installation of shower facilities. Mr. Taylor stated yes and it was due to the fact that they could tie the systems together as they are making the repairs. Commissioner Kerns questioned the amount of revenue that is created from the use of these parks. Mr. Taylor stated that it varied from $30--$40,000. Mr. Taylor commented that the showers could be “pay for a shower”, and could actually pay for themselves. Mr. Taylor clarified that this transfer would not affect the County’s general fund, just the Park’s fund. Commissioner Kerns moved to approve Resolution 2001-1062 in the amount of $32,300. Commissioner Britton seconded the motion. Motion carried unanimously.
Order No. 2001-196: Appointing a member to the Baker County Vector Control Board. Mr. Gordon Colton sent a request to continue to serve on the Vector Control Board. Commissioner Kerns moved to approve Order No. 2001-196. Commissioner Britton seconded the motion. Motion carried unanimously.
Order No. 2001-197 & 198: Appointing a youth member and an adult member to the Commissioner on Children and Families. Commissioner on Children and Families requested that Luke Burton, once a youth member, be appointed to serve as an adult member on the commission and that Whittney Harris, a student, be appointed to serve as a youth member. Commissioner Kerns moved to approve Order 2001-197 & 198. Commissioner Britton seconded the motion. Motion carried unanimously.
Order No. 2001-199: Appointing a member to the National Guard Armory Public Relations Committee: Application has been received by Joel Bigelow. Commissioner Cole stated that this committee has already began meeting and is filled with very good talent. Joel Bigelow was at that meeting and would be a great asset. Commissioner Cole moved to approve Order No. 2001-199. Commissioner Britton seconded the motion. Motion carried unanimously.
Ratification of Documents: Oregon Juvenile Prevention Agreement: Ruth Whitnah, Director of Commission on Children and Families presented this agreement requiring Commissioner Cole’s signature. Due to a timeline, the document was signed out of session. Baker County will enter the agreement with the Oregon Youth Authority and the Criminal Justice Commission to focus on the Oregon Benchmark—Preventing and Reducing Juvenile Crime. The Board made no objections.
Scheduled Business: Recognition of Parole and Probation by the Unity Ranger District. Dan Burton, representing the Unity Ranger District, came before the Board to express his appreciation of the Parole and Probation Department and what their clients have done for them. Mr. Burton read a letter of appreciation from Jean Lavelle of the Unity Forest Service and presented a plaque. Parole Officer Josie Herman stated that Forrest Walker and his crew did a lot of painting, cleaning, and planting for the last two to three years to get the facility ready for people to live there during the fire season. It is has been so successful with respect to getting their parolees out and learning work skills. Ms. Herman stated that they do many projects and many times they are not recognized—the plague and letter means a lot to them.
Documents to be Signed: Resolution 2001-1060: Membership in the City County Insurance Trust. Administrative Officer Patrick Smith stated that this resolution is little more than a formality. What is stated in the resolution is something that we do already, this resolution would formalize it. It does not change the procedure or commitment level. Commissioner Britton moved to approve Resolution 2001-1060. Commissioner Cole seconded the motion. Motion carried unanimously.
Joining Public Employees Retirement System (PERS): Administrative Officer Patrick Smith requested that this matter be taken up towards the end of the agenda as he was awaiting additional information. Commissioner Kerns stated his concern that if the county participates that it can never get out and is not too sure that he likes that aspect. Mr. Smith stated that by joining PERS that you would be leveling out your risk. Would the county be favorable standing alone, or with a 72,000+-member organization? Commissioner Cole requested to table this matter until Mr. Smith could check on the unfunded liability and gather additional information. Consensus was reached to table until further information could be provided.
Additions to the Agenda: Appointing a Representative to serve on the Economic Development Steering Committee. Commissioner Cole explained that this committee is a subset of Marketing Baker County. This committee will select and oversee the economic developer. Marketing Baker County is requesting a representative from the County to serve on this committee. Commissioner Britton moved to appoint Commissioner Cole to serve on the Economic Development Steering Committee. Commissioner Kerns seconded the motion. Motion carried unanimously.
Mike Ferguson of the Baker City Herald stated that it is no longer Marketing Baker County but rather Baker County Unlimited.
Resolution 2001-1065: CCF transfers: Administrative Officer Patrick Smith stated that once again we try to budget the correct amounts for each department, however, it is typical with Commission on Children and Families that they will continue to receive additional grants and funding. In order to correct the budgeted figures they are required to do a resolution. Commissioner Cole moved to approve Resolution 2001-1065. Commissioner Kerns seconded the motion. Motion carried unanimously.
Amendment #1 to Professional Services Agreement with Karen Cloudt. The contract is in regards to the Health Department’s Diabetes Study. Amendment states that total cost shall not exceed $14,000 throughout the entire year and instead of receiving monthly payments and reimbursements, Ms. Cloudt will be paid in one lump sum. Commissioner Cole moved to approve Amendment #1 to the Professional Services Agreement with Karen Cloudt. Commissioner Britton seconded the motion. Motion carried unanimously
Area Commission on Transportation: A revised draft of the Area Commission on Transportation (ACT) document was presented to the Commissioners. This revised document includes both Union and Wallowa Counties. Commissioner Cole stated that this document does not have to be acted on today, but rather this would be the opportunity to make any suggestions. Commissioner Britton stated his support and requested to move forward with it. Commissioner Cole inquired on whether the members of the Mayor’s Council should be asked for advice regarding who they would like to see as the representative from the cities and the member at large. Consensus was reached that at the January Mayor’s Council meeting, that this matter would be on the agenda. A final copy of the ACT will delivered in the near future.
Intergovernmental Agreement: Judicial Services for the City of Huntington. James Rogers, Mayor of Huntington had submitted a Intergovernmental Agreement for the Provision of Judicial Services for the City of Huntington. The City of Huntington is requesting that the Baker County Justice Court take over their judicial services. Commissioners agreed to table the matter until approval could be received from Judge Larry Cole.
Scheduled Business: Baker City Building Department Proposal to take over A-level Plumbing Inspections.
The director of the City Building Department, Larry Rockenbrant, came before the Board. Mr. Rockebrant stated that by taking over this service from the state, citizens can receive next day service. Mr. Rockenbrant stated that he had been before the city council and has received their support. Commissioner Kerns questioned if this was strictly commercial plumbing. Mr. Rockenbrant stated that it would include anything other than a one to two family dwelling. The inspector would be a local individual certified by the state. Mr. Rockenbrant stated that the gentleman they would like to contract out with is John Sisk who is currently a plumbing contractor primarily doing residential work. In the contract with Mr. Sisk, they would include language prohibiting him from bidding on commercial work. Administrative Officer Patrick Smith questioned whether or not this would increase the rates. Mr. Rockenbrant stated that they would have to assume the fee schedule currently being used by the state. If they were to increase those fees, they would have to go through the process. Mr. Smith questioned that if City of Baker City decided to increase the fees but the County Commissioners did not want to, what would happen. Mr. Rockenbrant stated that should the County Commission be opposed, they would move forward with requesting the increase but also including the Commission’s response to the State. Mr. Smith questioned that, as they would be increasing their revenues by taking on the A-level plumbing inspections, would the City Building Department see an increase in expenditures? Mr. Rockenbrant stated that there will be no increase in expenditures or additional staff. Commissioner Kerns questioned that if Mr. Sisk does not work out, could the City find someone else. Mr. Rockenbrant stated that they would look for someone locally. If they were unable to find someone, they would have to turn it back over to the state. Commissioner Kerns questioned if there were any self-evaluations being done to make the City Building Department more efficient and what the chain of command is in Mr. Rockenbrant’s department. Mr. Rockenbrant stated that there is currently an intergovernmental agreement with the City and the County. Mr. Rockenbrant’s direct supervisor is the city manager. Commissioner Kerns stated that he would like to sit down with Mr. Smith and Mr. Mark Bennett to see what is going on. Commissioner Kerns is concerned with the services being provided by the City Building Department and would like to see them take steps to be more user friendly to the citizens out in the county. Commissioner Kerns stated that he would continue to work with Mr. Smith and Mr. Bennett on his concerns. Commissioner Kerns moved to approve the Baker City Building Department’s Proposal to take over A-level plumbing inspections from the State. Commissioner Cole seconded the motion. Motion carried unanimously.
Discussion Topics: 2nd Vice President Chair of NACO. It has been requested that Baker County support Umatilla County Commissioner Bill Hansell as a candidate for the 2nd Vice President Chair of NACo. Mr. Hansell has been active in NACO for 17 years. Commissioner Britton stated that he would like to support Mr. Hansell, as it would helpful to have someone from Eastern Oregon on the board. Consensus was reached that a resolution similar to that of Union County’s would be presented at the next Commission Session.
Biennial Budgeting. Administrative Officer Patrick Smith stated that although it was good to know that that option would be available, that Mr. Smith would like to focus on implementing GASB 34.
Ornament Coordinator: We have received one letter of interest from Ms. Bea Jean Haskell. Commissioners stated that it would wonderful if Ms. Haskell would take the lead on this project. Executive Assistant Robin Nudd will contact Ms. Haskell with the necessary information.
Additions to the Agenda: Intergovernmental Agreement: Judicial Services for the City of Huntington. Administrative Officer Patrick Smith stated Judge Larry Cole was aware of this document and could see no reason not to approve it. Commissioner Cole moved to approve the Intergovernmental Agreement with the City of Huntington. Commissioner Britton seconded the motion. Motion carried unanimously.
Documents to be Signed: Collection Agreement: Drug and Alcohol Testing. Roadmaster Ken Helgerson stated that this contract is for the individual that provides random drug and alcohol testing for the employees at the Road Department. This agreement is renewable. The only difference in this year’s contract from last years is that the time to renew the contract has changed from 60 to 30 days. The contract is limited to $5,000 per year. Roadmaster Helgerson stated that everyone of them are tested and it is also a part of maintaining his or her CDL. Commissioner Cole moved to approve the Collection Agreement for drug and alcohol testing. Commissioner Britton seconded the motion. Motion carried unanimously.
Exchange Funding Agreement:
Roadmaster Ken Helgerson stated that the STP program has been federalized. This means that the programs have to meet federal guidelines. John Rosenberger from Washington County stated that Tri-met is a federal program that runs on state funds. Mr. Rosenberger suggested that Roadmaster Helgerson approach Tri-met and give them funds in exchange for state dollars. Roadmaster Helgerson did contact them and Tri-met agreed. Tri-met based their exchange of funding on a need basis and Baker County was listed as third. However, with additional timber revenues coming in, the County moved down the list to the point where Tri-met’s state funds are almost tapped out. Roadmaster Helgerson stated that the County is scheduled to receive $49,000. Roadmaster Helgerson stated his desire to let Tri-met know that we want to stay in the "fold" with them. With the Tri-met money, the Road Department can earn interest and can receive the funds within two to three weeks. STP monies are received after the project is complete. Roadmaster Helgerson believes that it is a great opportunity to work with Tri-met. Commissioner Cole moved to approve the Exchange Funding Agreement. Commissioner Kerns seconded the motion. Motion carried unanimously.
Resolution 2001-1063: Snowmobile Routes. Roadmaster Ken Helgerson stated that every year the Commissioners designate snowmobile areas for use of those vehicles. Roadmaster Helgerson stated that he had some concerns in regards to Fish Lake Road and the log trucks hauling on that road and that is why it was not included this year. Eldon Doser, a resident in Sumpter was present and stated that his group has been working very hard with the Road Department. Mr. Doser stated that there is some concern with the Gene Hale Road. The groomer sometimes moves off of the road. Mr. Doser stated he would like to see snowmobilers able to reach Buck Gulch using that Granite Hill Highway. Roadmaster Helgerson stated that on this highway people travel at high speeds and it would be hard to keep snowmobilers from opening up and speeding down the highway. Roadmaster Helgerson stated he, as well as the employees at the Road Department, would advise not to add this road to the resolution. Mr. Doser stated that he would like to use the sides of the roads. If they were to use a groomer, they can push the snow off and away from the road and compact it to about half the depth that it is. Small trees would have to be cut in order to make that a usable route. Mr. Doser stated that he would like to work with Roadmaster Helgerson on this route and see what could be worked out. In regards to safety concerns, Mr. Doser stated that the County will either have to make it to where they can't ride or make a spot where they can. Roadmaster Helgerson suggested signing the resolution today as is and then looking into other developments this year to include in next year’s resolution. Roadmaster Helgerson would like to get a hold of the landowners as well. Mr. Doser agreed that this process would work well. Commissioner Kerns commented that it is important to provide recreational opportunities as it helps many of these smaller communities economically. Commissioner Cole moved to approve Resolution 2001-1063. Commissioner Britton seconded the motion. Motion carried unanimously.
Scheduled Business Executive Session: Consultation from County Counsel on Possible Litigation.Commissioner Britton moved to enter into Executive Session pursuant to ORS 192.660 (1(h)). Commissioner Cole seconded the motion. Motion carried unanimously.
Commissioner Britton moved to move out of Executive Session ORS 192.660 (1(h)). Commissioner Kerns seconded the motion. Motion carried unanimously.
Executive Session: Personnel Evaluation of Administrative Officer. Commissioner Britton moved to enter into Executive Session pursuant to ORS 192.660 (1(i)). Commissioner Kerns seconded the motion. Motion carried unanimously.
Commissioner Britton moved to move out of Executive Session ORS 192.660 (1(i)). Commissioner Kerns seconded the motion. Motion carried unanimously.
Additions to the Agenda Executive Session: Real Estate Transactions.Commissioner Britton moved to enter into Executive Session pursuant to ORS 192.660 (1(e)). Commissioner Kerns seconded the motion. Motion carried unanimously.
Commissioner Britton moved to move out of Executive Session ORS 192.660 (1(e)). Commissioner Cole seconded the motion. Motion carried unanimously.
Baker County Criminal Forfeiture Distribution Agreement and Drug Treatment Plan: Baker County District Attorney Matt Shirtcliff. Mr. Shirtcliff gave a brief background on the law of asset forfeiture. Ballot Measure 3 was passed towards the movement to stop asset forfeiture. Ballot Measure 3 undid asset forfeiture, but only after the criminal had been convicted. HB3642 and SB914 passed and stated that as of January 1, 2002, forfeiture is going to be criminal. This agreement will include the distribution of the money that is received in criminal forfeiture proceedings. The breakdown is as follows: Baker County District Attorney: 25%; Baker County Drug Task Force: 40%; Drug Treatment: 40%; Illegal Drug Clean-up Fund: 7%; Asset Forfeiture Oversight Committee: 3%; General Fund: 10%. Mr. Shirtcliff stated that they are interested in obtaining additional detox beds and this is included in the agreement as well. If the Commissioners agree to this plan, Mr. Shirtcliff stated that the next step would be to pass two resolutions. One would indicate that the forfeiture proceeds that are in the County Treasurer's account that have come through since the inception of Ballot Measure 3 are hereby Task Force money and two, as of January 1, 2002, the distribution agreement be adopted and distribution of drug moneys will proceed under this agreement. Commissioner Kerns moved to approve the Baker County Criminal Forfeiture Distribution Agreement and Drug Treatment Plan. Commissioner Britton seconded the motion. Motion carried unanimously.
Mr. Shirtcliff stated that he would work with County Counsel Sarah Hilderbrand to create the resolutions and would return at a future Commission Session.
Scheduled Business: Joining PERS: Administrative Officer Patrick Smith stated that in regards to the concern of unfunded liability, Finance Manager Christena Cook had spoken with a gentlemen at the state, and he said that the state was fully funded. Mr. Smith stated that, if signed, the rates would remain unchanged until 2003. Mr. Smith stated that if the county was in this pool today, the savings would be over $8,000 per year. Mr. Smith stated although this is not a large amount of money, the reason to do it is for stability. Commissioner Kerns stated that as this deals with the employees’ retirement, he would like the employees to speak about it. Consensus was reached to table joining PERS for a few months.
Scheduled Business Executive Session: Personnel Evaluation of Administrative Officer continued... Commissioner Britton moved to enter into Executive Session pursuant to ORS 192.660 (1(i)). Commissioner Kerns seconded the motion. Motion carried unanimously.
Commissioner Britton moved to move out of Executive Session ORS 192.660 (1(i)). Commissioner Cole seconded the motion. Motion carried unanimously.
Additions to the Agenda: Executive Session: Union Negotiations.Commissioner Britton moved to enter into Executive Session pursuant to ORS 192.660 (d). Commissioner Kerns seconded the motion. Motion carried unanimously.
Commissioner Britton moved to move out of Executive Session ORS 192.660 (d). Commissioner Cole seconded the motion. Motion carried unanimously.
Scheduled Business Personnel Evaluation of Administrative Officer. A performance evaluation was completed of Patrick Smith on 13 areas. On a scale from 1 to 5, Mr. Smith received 9 fives and 4 fours for an average of 4.69. Mr. Smith rated outstanding on performance objectives, press relations, interagency relations, social skills open-mindedness and staff development. Commissioner Cole summarized by stating that the Commissioners were very pleased with Mr. Smith’s performance. Commissioner Britton moved that based on the performance and the audit report, that Mr. Smith be awarded an increase in salary from a Step 3 to a Step 5 in Range O, effective as of July 1, 2001. Commissioner Kerns seconded the motion. Motion carried unanimously.
Commission Session Adjourned at 4:02 p.m.
Respectfully submitted,
Robin Nudd, Executive Assistant
Baker County Board of Commissioners