April 6, 2011 Commission Session Page 1 of 4
COMMISSION CHAIR FRED WARNER, JR.
COMMISSIONER TIM L. KERNS
COMMISSIONER CARL E. STIFF, M.D.
BAKER COUNTY BOARD OF COMMISSIONERS
The Baker County Board of Commissioners met for the April 6, 2011 Commission
Session. Present were Commission Chair Fred Warner, Jr., Commissioner Carl E.
Stiff, M.D. and Commissioner Tim L. Kerns.
2. Citizen’s Participation:
a. Ed Hardt and Dick Fleming gave a report on the wolf hearings in Salem. The
House Committee on Agriculture and Natural Resources received testimony on four
bills that would give landowners limited rights to protect their livestock from
wolves.
b. Ken Anderson was present to request help from the Commissioners in moving
the EIS forward for the Burnt River mining operation. Commissioner Warner
stated he would contact the Forest Service for a meeting to discuss the
issue.
3. Review/Approval of Minutes:
Commissioner Stiff made a motion to approve the March 16, 2011 Commission
Session minutes as presented. Commissioner Kerns seconded the motion. Motion
carried.
4. Additions to the Agenda:
a. Commissioner Warner discussed a request to contribute a total of $10,000
towards retaining representation on the Blue Mountain Forest Plan revision.
Baker, Grant, Harney, Morrow, Umatilla, Union, Wallowa and Wheeler Counties
were asked to contribute $5,000 this fiscal year and $5,000 during the 2011-12
fiscal year in order to have Roger Lord participate in the planning of the Blue
Mountain Forest Plan revision. Counties would be able to use Title II funds
for this. Harney County manages the funds and any unused funds will be
returned. Mr. Fleming suggested that the Commissioners forward a copy of the
Baker County Natural Resource Plan to Mr. Lord as he moves forward in
coordinating with the Forest Service. Commissioner Kerns made a motion to
approve the request to contribute a total of $10,000 to Roger Lord with the
funds to be split between the current fiscal year and next fiscal year.
Commissioner Stiff seconded the motion. Motion carried.
b. Oregon is hosting the NACo convention in Portland this July and Bill Hansel
has requested a minimum donation of $500. Commissioner Kerns made a motion to
donate $500 to the Association of Oregon Counties for the NACo convention.
Commissioner Stiff seconded the motion. Motion carried.
c. Jay Sullivan of Jamison and Sullivan, Inc has offered to represent Eastern
Oregon Counties in lobbying for payment in lieu of taxes (PILT). Mandatory
PILT funding expires in 2012 and will revert to discretionary funding which
would result in a reduction in payment to the counties. He is willing to do
this service for $8,000 per month. Commissioner Kerns asked what the benefit
was if Congressman Walden was still advocating for the cause. Commissioner
Warner will report back on the issue.
5. Scheduled Business
a. Department Update: Administrative Services Update ~ Christena Cook
Ms. Cook is starting negotiations on the law enforcement contract. They are
continuing to work on the budget. Ms. Cook has been working with the Health
Department on updating their policies and programs. The human resource duties
have been working well between Ms. Cook and Ms. Martin. Her department is
gearing up for open enrollment.
b. Visa Card Adjustment: The Road Department has requested an increase of
$3,000 to their credit card limit, which would give them a total limit of
$5,000. Admin. Services limit would reduce by $3,000 giving them a new limit
of $7,500. Commissioner Kerns made a motion to approve the new credit card
limits. Commissioner Stiff seconded the motion. Motion carried.
c. Contract Review Board
1. 911 Consolidated Dispatch Homeland Security Grant #10-204. The grant
provides $52,450 to Consolidated Dispatch for reverse 911 communications.
Commissioner Stiff made a motion to adopt the Homeland Security Grant Agreement
#10-204. Commissioner Kerns seconded the motion. Motion carried.
2. 911 Consolidated Dispatch Bid Award for the Homeland Security Grant.
Dispatch Director Jerry Boyd stated that with the Homeland Security Grant of
$52,450, they would be able to provide 6 years and 4 months of reverse 911
notification to all citizens of Baker County. Bid packets were sent to four
companies that specialize in this type of emergency notification service with
two bids being submitted. Emergency Communications Network (ECN) has provided
services to cities similar in size to Baker County. Both proposals were
reviewed by the Dispatch Center’s Support Services Supervisor who maintains the
computer system and it is her opinion that Emergency Communications Network
best meets the needs with minimal impact. Mr. Boyd explained the process
stating that a link would be available online so that once a message was
prepared and submitted, ECN would provide the notification, initially by land
lines then later by email, land line or cell phone. Training will be done by
webinar. Commissioner Stiff made a motion to approve the bid submitted by
Emergency communications Network. Commissioner Kerns seconded the motion.
Motion carried.
3. County Opportunity Grant Agreement #COG10-161 that will provide $100,000 for
landscape development at Holcomb Park. The project completion date is March
31, 2013. Commissioner Kerns made a motion to adopt Oregon Parks & Recreation
Department County Opportunity Grant Agreement #COG10-161. Commissioner Stiff
seconded the motion. Motion carried.
4. Road Department Chip Spreader Bid Approval: The Road Department recommends
approval of the purchase of a 2011 Etnyre chip spreader from MetroQuip, Inc
under the City of Caldwell, Idaho’s solicitation #S-08-01, authorized under the
interstate cooperative procurement rules. Mr. Smith reported that the new
spreader will have an adjustable head that reaches 20 feet, it’s also more
maneuverable and will only require one operator. The cost is $222,700.
Commissioner Warner expects to get a lot of use out of the spreader in the
years to come due to the increasing price of asphalt that will result in the
Road Department doing more chip seals rather than asphalt overlays.
Commissioner Kerns made a motion to approve the purchase of the 2011 Etnyre
chip spreader from MetroQuip, Inc. Commissioner Stiff seconded the motion.
Motion carried.
5. Road Department engineering bid approval for the Chandler Lane project. The
$4.6 million dollar project is funded by House Bill 2001 for the Job
Transportation Act of 2009. Three firms submitted bids with OBEC having the
lowest bid of $188,980 and Anderson Perry submitting a bid of $208,000. All
firms are highly qualified however it is the recommendation of the Road
Department that the bid be awarded to Anderson Perry due to their clear
understanding of the project and their close proximity. The bids may have been
closer had the other firms had a better understanding of the project with the
missing pieces added in. Engineering work would begin immediately with
construction starting in 2012. Commissioner Kerns made a motion to adopt the
bid of $208,000 from Anderson Perry. Commissioner Stiff seconded the motion.
Motion carried.
6. Documents to be Signed:
a. Order No. 2011-121: Appointing Jan Alexander, Lyle Defrees Lane Parry, Mike
Ragsdale, Russ Elms and Steve Edwards to the Natural Resource Advisory
Committee for a term set to expire on March 1, 2013. Commissioner Kerns made a
motion to adopt Order No. 2011-121. Commissioner Stiff seconded the motion.
Motion carried.
b. Order No. 2011-122: Re-appointing David Bird to the Weed Board for a term
set to expire on April 1, 2014. Commissioner Kerns made a motion to adopt
Order No. 2011-122. Commissioner Stiff seconded the motion. Motion carried.
c. Order No. 2011-123: Re-appointing Bob Colton to the Weed Board for a term
set to expire on April 1, 2014. Commissioner Kerns made a motion to adopt
Order No. 2011-123. Commissioner Stiff seconded the motion. Motion carried.
d. Order No. 2011-124: Re-appointing Theron Hampton to the Baker County Parks
Advisory Board for a term set to expire on March 1, 2014. Commissioner Kerns
made a motion to adopt Order No. 2011-124. Commissioner Stiff seconded the
motion. Motion carried.
e. Order No. 2011-125: Re-appointing Ed Elms to the Baker County Parks
Advisory Board for a term set to expire on March 1, 2014. Commissioner Kerns
made a motion to adopt Order No. 2011-125. Commissioner Stiff seconded the
motion. Motion carried.
f. Order No. 2011-126: Re-appointing Kevin Reilly to the Baker County Parks
Advisory Board for a term set to expire on March 1, 2014. Commissioner Kerns
made a motion to adopt Order No. 2011-126. Commissioner Stiff seconded the
motion. Motion carried.
g. Order No. 2011-127: Re-appointing Dale Denson to the Transient Lodging Tax
Marketing Committee for a term set to expire on April 1, 2012. Commissioner
Kerns made a motion to adopt Order No. 2011-127. Commissioner Stiff seconded
the motion. Motion carried.
h. Order No. 2011-128: Re-appointing Dan Ermovick to the Transient Lodging Tax
Marketing Committee for a term set to expire on April 1, 2012. Commissioner
Kerns made a motion to adopt Order No. 2011-128. Commissioner Stiff seconded
the motion. Motion carried.
i. Order No. 2011-129: Appointing Gary Dielman to the Mental Health &
Developmentally Disabled Advisory Board. The Commissioners decided to postpone
this appointment until the chairperson of the Board could be contacted.
7. Ratification of Documents
a. Amendment #23 to the DHS 2009-11 IGA for the Financing of Mental Health,
Developmental Disability & Addiction Services Agreement #127287. Commissioner
Stiff made a motion to ratify Amendment #23. Commissioner Kerns seconded the
motion. Motion carried.
8. Other Business
a. Comparison of Calendar:
04/06/11 Fair Board Meeting
04/11/11 EDC Meeting at the Courthouse
04/12/11 Public Hearing on the Weed Boundary Expansion
04/20/11 Commission Session
9. Adjourn
a. The April 6, 2011 Commission Session was adjourned at 11:30 a.m.
Respectfully Submitted,
Heidi Martin, Executive Assistant
Baker County Board of Commissioners