Minutes: Board of Commission Meeting, 11/30/2005 COUNTY COMMISSIONER CHAIR FRED WARNER, JR
COUNTY COMMISSIONER TIM L. KERNS COUNTY COMMISSIONER DR. CARL STIFF
The Baker County Board of Commissioners met for the November 30, 2005 Commission Session. Present were Commission Chair Fred Warner, Jr., Commissioner Tim L. Kerns and Commissioner Carl E. Stiff, M.D.
Citizens' Participation: None.
Review/Approval of Minutes:Commissioner Kerns moved to approve the November 2, 2005 Commission Session minutes as presented. Commissioner Stiff seconded the motion. Motion carried unanimously.
Additions to the Agenda:
*Letter in Support of Grant for Prevention of Underage Drinking
*Letter to ODFW regarding Wolf Management and Preservation Plan
Documents to be Signed: Order Appointing Members to Region 13 Workforce Team: Ms. Donna Betts from NEOEDD had sent an order appointing members from Union, Baker and Wallowa County to the Workforce Investment Board. Commissioner Kerns moved to approve the Order appointing the members. Commissioner Stiff seconded the motion. Motion carried unanimously.
Order No. 2005-213: Appointing a Chair to the CCF Commission: A staff report had been submitted by Judy Barzee requesting that the Commissioners appoint Roxanna Swann as the Chair of the local CCF Commission for one year. Commissioner Stiff moved to approve Order No. 2005-213. Commissioner Kerns seconded the motion. Motion carried unanimously.
Resolution 2005-1066: Unanticipated Revenue within the Assessor's Office: Commissioner Warner stated that the Assessor’s Office had received an ORMAP grant in the amount of $17,000. Commissioner Stiff moved to approve Resolution 2005-1066, recognizing the additional funds. Commissioner Kerns seconded the motion. Motion carried unanimously.
Resolution 2005-1067: Authorizing an Interfund Loan from the General Fund to the County Fire Authority: Commissioner Warner stated that an interfund loan of up to $29,000 was needed until additional revenue was received. The loan would be paid back before the end of the fiscal year. Commissioner Kerns moved to approve Resolution 2005-1067. Commissioner Stiff seconded the motion. Motion carried unanimously.
Resolution 2005-1068: Unanticipated Revenue in Non-Departmental Fund of General Fund for the Northeast Oregon Renewable Energy Conference. Commissioner Warner stated that the County had received $2,300 in revenue from the conference to pay for expenses. Commissioner Stiff moved to approve Resolution 2005-1068, recognizing the revenue. Commissioner Kerns seconded the motion. Motion carried unanimously.
Resolution 2005-1069: Transfers per 2005-06 Budget: Commissioner Warner stated that the resolution would transfer $6,961 from the General Fund to the Museum Fund for insurance costs and $11,100 from the Transportation Fund to the Accumulated Leave Fund. Commissioner Kerns moved to approve Resolution 2005-1069. Commissioner Stiff seconded the motion. Motion carried unanimously.
Bargain and Sale Deed: Commissioner Warner announced that ODOT had sent notice that they would like to acquire 41 square feet on the corner of East and Campbell Streets. ODOT would be using the property to improve curbs and sidewalks for ADA accessibility. County Counsel had reviewed the deed and the Oregon Military Department had been notified. Commissioner Warner moved to accept the Bargain and Sale Deed. Commissioner Stiff seconded the motion. Motion carried unanimously.
Scheduled Business: Update from Baker County Sheriff's Department: Sheriff Mitch Southwick and Undersheriff Warren Thompson were present before the Board. Sheriff Southwick reported that the Parole and Civil side of the Sheriff’s Department had used 36.9% of its budget and the Jail had used 32.9%. Fuel prices were affecting them far more than they had anticipated. Sheriff Southwick continued by reporting that staffing levels had remained stable with nine patrolmen and one civil deputy. All were trained and certified. The Department had served 1900 civil papers and the Drug Task Force had seized ten labs this year. Commissioner Warner questioned the participation in the Drug Task Force. Sheriff Southwick responded that he had two deputies working on it, the state was still involved and that the City was going to become more involved.
Commissioner Warner questioned if the new law on purchasing cold pills was working. Sheriff Southwick stated that it hadn’t really because Baker County was so close to the Idaho border and Idaho was not practicing the same law.
Sheriff Southwick announced that the evidence room would be completed within the next week. This would allow for more office space at the Sheriff’s Office and for the 911 Center. Sheriff Southwick added that space issues were also being addressed in regards to the jail. The daily inmate average was 32 with 12.57 of them SB1145 prisoners. A subcommittee out of LPSCC was being formed to address the overcrowding of the jail.
Sheriff Southwick concluded his presentation with a discussion on reserve deputies. Eleven new reserves were being trained and would graduate on December 18th. The reserves played a very important role in the county including patrolling the Sumpter Flea Market, Miners Jubilee and the state basketball tournament. The Search and Rescue volunteers had been very active this year as well.
Contract Review Board:
Commissioner Warner moved into Contract Review Board.
Purchase of Vehicles in the Sheriff's Office: Five quotes had been received for patrol cars. They were as follows: 2006 Ford Crown Victoria: $23,807; 2006 Dodge Charger: $26,104; 2006 Dodge Magnum: $27,668; 2006 Chevy Impala from Baker Garage: $21,392; and 2006 Chevy Impala from MJ Goss: $19,633.22. Sheriff Southwick recommended accepting the low bid from MJ Goss in La Grande. Sheriff Southwick stated that two cars would be purchased and would replace two Tahoes. The Tahoes would be turned over to Parole and Probation and the Juvenile Department. Sheriff Southwick requested that an additional $2,100 for each vehicle be approved for new light bars. Commissioner Kerns moved to approve the purchase of two patrol cars at the low bid amount and the purchase of light bars. Commissioner Stiff seconded the motion. Motion carried unanimously.
Amendment #2 to 2005-07 Agreement with State CCF: A staff report had been received from Judy Barzee stating that the amendment was to their budget to reflect the Healthy Start funding allocation for Baker County CCF. Commissioner Warner added that it was not a guarantee that they would receive the money however if it was realized, it would be spent as outlined in the exhibit. Commissioner Stiff moved to approve Amendment #2. Commissioner Kerns seconded the motion. Motion carried unanimously.
Intergovernmental Agreement with Oregon CCF for Healthy Start Program: A staff report submitted by Ms. Barzee stated that the Agreement would allow for Medicaid earnings to be spent on the Healthy Start program. Commissioner Warner added that this program had been under the Health Department, however this year Ms. Barzee would be working with Grant County to administer the program. Commissioner Stiff moved to approve Agreement #BAK507. Commissioner Kerns seconded the motion. Motion carried unanimously.
Approval of Cost Estimate from Hanley Engineering for Final Plat on Swede’s Landing: Commissioner Warner stated that Hanley Engineering had been hired to do the preliminary work. In order to complete the appraisal for the BLM, a final plat was needed. The estimated cost was for $1,464, not to exceed $2,000. Commissioner Kerns moved to accept the estimate with Hanley Engineering. Commissioner Stiff seconded the motion. Motion carried unanimously.
Commissioner Warner moved out of Contract Review Board.
Delivery of the 2004-05 County Audit: Mr. Dave Lindley and Mr. Brandon Suchy from Guyer, Lindley, Bailey and Martin were present before the Board. Mr. Lindley delivered two reports: Basic Financial and the Single Audit. Mr. Lindley thanked the county staff for all of their cooperation. Mr. Lindley reported that the County had maintained fiscal stability and ended the 2004-05 fiscal year with a $1.9 million ending fund balance.
Mr. Lindley discussed the Management Discussion and Analysis of the audit report. Most of the changes in assets were due to OTIA bridge projects, homeland security grants and intergovernmental agreements. The receipt of Community Development Block Grants resulted in major budgetary changes and capital assets were up by $577,220.
Mr. Suchy discussed the basic financial statements explaining the difference between accrual and modified accrual basis. Total revenues went from $12,864,852 to $15,364,049 and expenses were up from $12,599,739 to $14,142,931. Mr. Suchy continued by discussing interfund loans that had occurred throughout the 2004-05 fiscal year. Transfer totaled $593,598.
Mr. Lindley went over each Note in the report and Audit Comments and Disclosures required by state regulations. Compliance issues included over expenditures by the following funds: Bicycle Foot Path, Parks and Tri-County Weed, and compliance with public contracting procedures with a vendor at the 911 Center. Mr. Lindley concluded his presentation by discussing the Single Audit Report that dealt with federal funds received by the County. They did not find any compliance issues.
Commissioner Warner addressed the 911 Center compliance issue. Coyote Peak was the only qualified vendor in northeast Oregon to perform the services. The County would recognize them as a sole source provider at the next session.
Ratification of Documents: Subawardee Grant with Oregon Health and Science University: The grant agreement was for the continued funding of a CaCoon Coordinator. Commissioner Kerns moved to ratify the grant agreement. Commissioner Stiff seconded the motion. Motion carried.
Additions to the Agenda: Letter of Support for Grant for Prevention of Underage Drinking: Commissioner Warner stated that the Health Department was applying for a grant to fund a program aimed towards preventing underage drinking. If funds were received, the Health Department would partner with New Directions NW and local physicians. Commissioner Stiff moved to submit the letter of support. Commissioner Kerns seconded the motion. Motion carried unanimously.
Letter to ODFW Regarding Wolf Management and Preservation Plan: Commissioner Warner stated that he had received a visit from Mike Colton of the Cattlemen’s Association. The Association was wanting the Commission’s support. Commissioner Warner had drafted a letter requesting that ODFW work with the Cattlemen’s Association, compensate landowners for any loss and to allow landowners to protect their livestock. Commissioner Warner stated that the ODFW Commission would be meeting the following day and would include the three points in an appendix of the plan. Commissioner Kerns moved to submit the letter to ODFW. Commissioner Stiff seconded the motion. Motion carried unanimously.
Other Business: Tour of Middle School: Mr. Don Ulrey had invited the Commissioners to attend a tour of the Middle School on Friday, December 9th at 3pm. Ms. Nudd would confirm the date and time.
Comparison of Calendars:
Nov. 30th: City/County meeting
Dec. 1st: Forest Plan Meeting, NEACT
Dec. 2nd: Public Nuisance Meeting, Festival of Trees
Dec. 6th: NHOTIC Meeting
Dec. 7th: Commission Session
Commission Session was adjourned at 11:40 p.m.
Respectfully submitted,
Robin Nudd, Executive Assistant
Baker County Board of Commissioners