Baker County Commissioners Session July 19, 2000 4 COMMISSIONER CHAIR, BRIAN D. COLE COMMISSIONER HOWARD C. BRITTON COMMISSIONER PAUL YORK
The Baker County Board of Commissioners met for the July 19, 2000 Commission Session. Present were Commission Chair Brian D. Cole, Commissioner Howard Britton, and Commissioner Paul York.
Approval of Minutes: The minutes from the July 5, 2000 Session were available. Commissioner York moved to approve the minutes. Commissioner Britton seconded the motion. Motion carried unanimously.
Additions to Agenda
- Economic Development Department Assistant Position
Documents to be signed: Certificate of Appropriation of Funds: In Support of Oregon State University Extension Service. Commissioner Cole read the Certificate. Commissioner York moved to approve the Certificate. Commissioner Britton seconded the motion. Motion carried unanimously.
Resolution 2000-1043: Appropriation of Unanticipated Funds to be Expended in the Planning Department of the General Fund. Commissioner Britton moved to approve the Resolution. Commissioner York seconded the motion. Motion carried unanimously.
Citizens Participation:
Paul and Sunni Daniels appeared before the Commissioners. They are concerned about the liability concerning a bridge over Antone Creek on a road known as Antelope Peak Road. Mr. Daniels stated the road and bridge is used by the public. He would like to see a new bridge or culvert put in.
Ken Helgerson stated the road is typical of Baker County roads. Currently the road is not listed on the County system. Mr. Helgerson stated it could be designated as a RS2477 road. Need to clarify the use of the road through public hearing. It would be up to the Commissioners to expend any funds for repairs.
Commissioner York asked Ken Helgerson to work up a cost estimate.
Mr. Daniels stated he and his wife are the only full-time residents. The other users are seasonal residents and hunters. The road also provides access to the timber lands on the north end of the area.
Ken Helgerson will check for further documentation on road. He will talk to Sarah Johnston about notice being sent for a public hearing. Mr. Helgerson will also check with State Forestry about possible partnering.
Documents to be signed: Interdepartmental Agreement: An agreement between Baker County Juvenile Department and Baker County Commission on Children and Families.
Contract: A Contract between Baker County Commission on Children and Families and Keith Reber.
Interdepartmental Agreement: An agreement between Baker County Parole & Probation and Baker County Commission on Children and Families.
Contract: A contract between Baker County Commission on Children and Families and Burnt River School District 30J.
Contract: A contract between Baker County Commission on Children and Families and Child Care Resource & Referral.
Contract: A contract between Baker County Commission on Children and Families and Billie Jo Nelson, Burnt River Latchkey/Preschool.
Contract: A contract between Baker County Commission on Children and Families and Pine-Eagle United Youth Fund.
Contract: A contract between Baker County Commission on Children and Families and Eastern Oregon Head Start.
Commissioner York moved to approve all eight documents involving Commission on Children and Families. Commissioner Cole seconded the motion. Motion carried unanimously.
Order 2000-161: Appointing a member to the Baker/Morrow Regional Partnership - Mary B. Tomlinson Order 2000-162: Appointing a member to the Baker/Morrow Regional Partnership - Glynn Murphy
Commissioner Cole stated that Don Williams resigned from the Partnership. There was originally five members from Baker County. Have increased it to six. Commissioner Cole moved to approve Orders 2000-161 and 2000-162. Commissioner York seconded the motion. Motion carried unanimously.
Intergovernmental Cooperative Agreement for Economic Development Services: Commissioner Cole explained the program. Commissioner Britton stated that Economic Development is really a County function. The outlying Cities won=t have a problem with it. Commissioner Britton moved to approve the Agreement.Commissioner Cole expressed concerns over conflict of interest. Commissioner Britton didn=t see a problem as long as Commissioner Cole was not receiving monetary gain from the agreement.Commissioner York seconded the motion. Motion carried unanimously.
Professional Services Agreement: An agreement between Baker County and Mace McVay. Mr. McVay would provide janitorial services at the Health Department. Commissioner Britton moved to approve the agreement. Commissioner York seconded the motion. Motion carried unanimously.
Timber Sales: Lane Parry appeared before the Commissioners to discuss the timber sales from Fizz Springs and Puzzle Creek AA@. He offered maps and pictures for the Commissioners to view.
Fizz Springs was logged in 1998 and 1999. Total volume was 272,000 board feet with a net income to the County of $62,388. Volume remaining is estimated at 340,000 board feet. Residual is 29 trees per acre. He planted ponderosa pine and western lark in the natural openings. Mr. Parry stated they need to fence out Fizz Springs, not good on water quality with cattle in the area. He anticipates being able to log again in twelve years and receive the same or better volume.
Puzzle Creek AA@ was finished this spring. Total volume was 460,000 board feet with a net income to the County of $113,881. He will burn slash piles this fall. Mr. Parry stated it should be ready for logging again in thirteen years.
Lane Parry stated there are three tracts left to do. The 42 acre tract is still in dispute regarding the property lines. May have to go to Puzzle Creek AB@ first.
Commissioner Cole asked that Mr. Parry consider a road tour with the Commissioners at some time in the future
Compare Calendars:
July 19 4:00 p.m. National Guard Armory Siting Committee
July 20 12:00 p.m. Mayor=s Counsel
6:00 p.m. ODFW reception
July 21 ODFW
July 25 New Directions - Commissioner York
July 26 LPSCC - Commissioner York
Powder River
6:00 p.m. Town Hall with Richland at the Longbranch Grille
July 31 4:00 p.m. Community Oregon
Aug 1 7:00 a.m. Community Oregon
Appointment of Armory Sub-Committee to Negotiate MOU: Commissioner Cole stated the committee would include: Dean Defrees, Howard Britton, Richard Chaves, and Randy Guyer. Commissioner Britton stated they had a very productive meeting previously. Commissioner Cole moved to appoint the sub-committee. Commissioner York seconded the motion. Motion carried unanimously.
Contract Review Board: Commissioner York moved to enter into the Contract Review Board. Commissioner Britton seconded the motion. Motion carried unanimously.
Ken Helgerson appeared before the Commissioners to discuss the purchase of a truck. He stated the Road Department is skeleton on equipment. The Department needs to make some movement to try to keep operational. He stated they have a truck in their fleet that is their highest maintenance at $12,400 per year. Mr. Helgerson stated there is a 9400 series for sale, that they would like to purchase. He described to the Commissioners the advantages and versatility of the truck. There is $100,000 budgeted into the Road Department equipment line. To purchase the truck would require $32,000 out of the equipment line. Mr. Helgerson stated that Morrow County is interested in the old truck.
Ken Helgerson stated that per requirements they sought three bids. The lowest bid was for the 91' International Dump Truck 9400 from Eagle Freightliner.
Commissioner Cole moved to approve Order 2000-163, Accepting a Bid for a Dump Truck for use by the Baker County Road Department. To be signed out of session. Commissioner Britton seconded the motion. Motion carried unanimously.
Commissioner York moved to exit the Contract Review Board. Commissioner Britton seconded the motion. Motion carried unanimously.
Lime:
Sarah Johnston advised the Commissioners that the Road Department did an excellent job with the clean-up of the Lime Plant. She showed them pictures of the clean-up.
Ratification of Regional Investment Region: Commissioner Cole stated he signed an agreement stating the Regional Partnership will have the ability to receive and disburse $900,000. He stated he wanted to put it before the Commissioners. The Commissioners agreed it is a good idea.
Economic Development Department Assistant: Commissioner Cole stated there were 41 applications for the position. Will narrow it down to between three and five for interviews. Commissioner Cole, Judy Dunn, Gordon Zimmerman, Jennifer Watkins and Debbie Hoopes will be on the interview panel. He hopes to get it underway in the next couple of weeks.
Substandard Parcel Sales: Sarah Johnston stated that Donna Lowry bid $7,500 on property in the Keating area. Ms. Lowry was the qualifying bid. Ms. Johnston stated Donna Lowry would like to make installment payments with a down payment of 10%. Monthly payments will be $89.20. The contract of sale would show pay-off in ten years, however, the Lowry=s intend to pay it off sooner. Sarah Johnston stated the property had been at auction once before. Commissioner York moved to approve the sale. Commissioner Cole seconded the motion. Motion carried unanimously.
Adjourned
Respectfully submitted,
Judy Dunn
Executive Assistant to the Board of Commissioners